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Posting Date
January 15, 2019
Position Title
Associate Producer
Vacancy #
College of the Arts
Academic Affairs
Job Description

The Associate Producer supports the programs produced and presented by the Office of Arts + Cultural Programming (ACP) at Montclair State University with emphasis on its acclaimed performing arts series, Peak Performances and co-curricular initiatives connected with it.


•    Manages ACP’s obligations with artists, technicians, creative personnel and companies pertaining to hotel, transportation, residency activities and artist hospitality.
•    Book travel and hotel itineraries for ACP visiting artists, technicians and creative personnel and account for those expenses based on authorization of Executive Producer.
•    Support annual RFP and bid processes for performance fees, lodging and transportation related expenses as per University policy as directed by Executive Producer.
•    Draft artist and company agreements based on terms and conditions set by Executive Producer including all addenda provided by ACP staff
•    Manage, draft and submit NIV Visa Petitions for international artists and technicians; track progress including expenses as directed by Executive Producer. Organize and maintain all associated materials and documents, including copies of individual passport visas.
•    Create, maintain and distribute artist company information, residency and production schedules for ACP projects, events and performances.
•    Act as ACP “company manager” with artists and/or companies during all production, residency and performance periods
•    Support ACP’s Cultural Engagement and Media and Marketing departments as well as other cultivation activities including but not restricted to the coordination of logistics, travel, and catering.
•    Performs other duties as assigned by Executive Producer
•    Management retains the right to add or change job duties at any time

Qualifications & Requirements

•    Minimum of five (5) years of experience with an institution or company in the production or presentation of dance, theater, music, opera or performance art performances
•    Ability to manage and synthesize multiple projects simultaneously
•    Proven communications skills
•    Open personality
•    Pro-active problem-solving skills
•    Flexible schedule, night and evening work in accordance with ACP production and event schedule
•    Broad computer experience – MSOffice Suite, Google Docs, etc
•    College degree – BA minimum

•    Financial management experience
•    Previous work in a university setting

Salary Range

Commensurate with Experience

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Review begins immediately and will continue until the position is filled.

Organizational Marketing Statement:

Montclair State University

With a proud history and a vibrant future, Montclair State University is one of New Jersey’s most diverse and dynamic institutions of higher education. One of four public research institutions in the state, Montclair State is designated a Research Doctoral 3 University by the Carnegie Classification of Institutions of Higher Education.


Located 12 miles west of New York City on a 252-acre suburban campus which boasts modern, state-of-the-art facilities complemented by green spaces, public plazas and striking Spanish Mission architecture, the University offers a comprehensive undergraduate curriculum with a global focus; a broad variety of superior graduate programs through the doctoral level; and a highly productive, dedicated and diverse faculty and student body. 


The University’s 11 colleges and schools offer more than 300 undergraduate and graduate majors, minors, concentrations and certificate programs, and with more than 120 student organizations and 18 NCAA Division III athletic teams for men and women, Montclair State offers its students a comprehensive college experience.

EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at